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"If I die, I hope it's during...

March 21, 2017

Do you have effective meetings?

  • Do you or your staff avoid meetings?
  • Do your meetings start on time and end on time? Is there an end-time scheduled before the meeting begins?
  • Do your meetings wander off-course? Do people bring up side topics or ramble into irrelevant details?
  • Can the facilitator handle the personalities in the meeting? Is there a “Dominator” or a “Complainer”, or a team member who asks needless questions?
  • Is there healthy conflict? If not, you have massive problems: either team members aren’t being honest, or aren’t bringing up real issues.
  • Lastly, are they simply dull?

Meetings don't have to stink.

If you'd like to Meet More and Work Less email me at jongoldman@brandlauncher.com and I'll send you a replay of my Meeting Mastery Worshop.  

Start getting more done in HALF the amount of time by discovering this 1 strategy that can revolutionize your meetings.

I used to dread meetings. I thought they were a waste of time, boring and a necessary evil.

Now, I love them.

They’re where my team and I grow, learn, laugh, and make money.

See, not liking meeting is like professional football player saying "I don't want to practice". It’s the backbone of all success.

Let’s be clear - Meetings only provide a forum. To make meetings effective, you need to be a good facilitator and set a clear agenda. Or pay someone else to facilitate well and set a clear agenda. The result of every meeting should be team accountability and actual work done.

Here’s a sneak peak at one idea that we’ll discuss more at the upcoming workshop:

There’s one BIG mistake that I frequently see leaders make. They meet the same way all of the time. Why is this such a big problem?

Imagine this: You’re finishing up a meeting about submitting your taxes and right at the end someone comes in talking about a social media marketing plan.

Wrong place and wrong time!

Now that example is obvious to us, but this conflict often happens in more subtle ways during meetings.

If you don’t create pre-defined types of meetings to address different types of issues, you’ll end up with everyone vomiting their agendas all over the place and lots of internal conflict and frustration.

Let’s go back to our football players. Their practices are certainly not the same right before a big game and during their off season. Different times call for different strategies and methods.

Meetings are the same way. There are different types of meetings that have different goals, outcomes, and methods. Of course, the overarching goal is alignment and accountability.

Let’s break down the different types of meetings:

Daily “Stand Up” Meetings

Often referred to as Scrum Meetings. Scrum meetings developed out of the software industry where clients often changed their software needs through the lengthy process of developing software. It was a quick way to check in and make adjustments to complex project management.

Scrum has been appropriated to other industries and it’s often called Stand Up meetings once it leaves the IT department.

Daily Stand Up meetings are short, daily check ins, often no longer than 10-15 minutes! The goal is to keep the team accountable, keep communication open and fix issues as they come up.

Weekly Meetings

The goal of weekly meetings is to delve deeper into key issues or opportunities. It’s when everyone reviews their KPIs and reports on their progress. It’s also the forum to tap into the team’s collective wisdom and break bottlenecks.

Quarterly Meetings

This is when you take a step back and look at your company-wide goals. Is your team aligned towards those goals? Are people being held accountable? Does everyone understand their KPIs?

This is also a great time to debrief on what’s working and what’s not and game plan for the next quarter.

Annual Meetings

Now we’re talking big picture strategy. Where is your company headed as it stands? Where do you want it be in 1 year, 5 years, a decade from now? What’s the inevitable future if you don’t change? What’s your BHAG (Big Hairy Audacious Goal)? How can you and your team move forward to achieve it?

It’s the time for planning, assessing, and more importantly breaking big goals down into actionable items at the end.

A few tips to make your meetings sparkle.

  1. Be Prepared! If team members prepare for meetings, rather than slide into them like Rickey Henderson steals second base, then a lot more would be accomplished.
  2. Be tough! Don’t let anyone enact a hostile takeover of your meeting. If someone habitually talks for too long, get a timer. No joke.
  3. Redirect to stay on topic! Park conversations and details that don’t need to be addressed immediately in a “parking lot” of ideas to be discussed afterwards.
  4. Be punctual! Start and end each meeting on time. 15 minutes is all anyone wants to stand up for.

If you'd like to Meet More and Work Less email me at jongoldman@brandlauncher.com and I'll send you a replay of my Meeting Mastery Worshop.  

You’ll walk away with a clear action plan to start improving your meetings immediately.

Looking forward to seeing you soon,

Jon