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A great way to manage your teams -- in only 10 minutes a day

A great way to manage your teams -- in only 10 minutes a day

May 12, 2011

4 more tips to make your meetings more effective

  • Be sure each person has measurable goals to report back to you so you can evaluate his or her progress whether it's sales, collections, days in receivable or other milestones.
  • Don't get bogged down in details or politics.
  • Keep the meetings light and fun.
  • Keep the meetings moving so avoid long-winded speeches.

Managing teams can be just like trying to stuff an octopus into a net. But if you can take just 10 minutes a day to keep everyone on track, they can be managed much easier.

Can you imagine what it would be like to try and stuff an octopus into a net?

It's not pretty.

Legs go all over the place. You can barely fit the head into the net. And the octopus is fighting you at every move you try and make.

Like I said, it's not pretty. But the image is very similar to what a lot business leaders I've been talking with this week go through every day while trying to keep their management team working together.

I don't have an answer for managing an octopus (I don't think I'd even want to try!), but I do have an answer for the latter that's already having a profound impact with several clients.

The key to managing teams is to set a rhythm. Just like a rhythm to a song keeps a band focused, regular meetings with your team will make sure everyone is working together even though they may be playing different parts. So when you say, 'Let's all get on the same page' you can point to that page.

How do you do that? Hold daily, weekly, monthly and quarterly meetings with your team. Set the rhythm by holding these meetings regularly so everyone stays in sync with all of its parts. As your organization grows, it's important that everyone stays on the same page.

Daily check-ins should take no longer than 10 minutes. A daily check-in with your executive team, for instance, should focus on progress reports. Anything that requires a longer discussion should be discussed at a later time.

Weekly meetings, on the other hand, can last as long as 45 minutes to an hour. Monthly meetings may last several hours depending on the agenda.

The meetings should focus on these 3 things:

1. Each person's accountability and the progress they're making;
2. The 5 most important things each person is working on and the status of each;
3. And any bottlenecks they may be experiencing.

IMPORTANT: These meetings should not try to solve ALL the problems in a company. Rather, use them to keep everyone on the same page.

Always taking you from where you are to where you want to go,

Jon

Jon Goldman, President